Key Accountabilities:

1. Sales Administrative Support

• Prepare and send complete and accurate sales proposals, templates, and contracts within the same day.
• Keep all contracts, conformes, POs, and other sales documents properly filed and organized.
• Coordinate with other departments to ensure smooth and timely execution of sales activities.
• Monitor contract expirations and send renewal notices at least 60 days in advance.
• Join sales meetings to provide support to Account Executives on their projects.

2. Sales Booking and Documentation

• Handle the preparation, routing, and endorsement of contracts and bookings within three working days.
• Coordinate the availability and timely delivery of advertising materials.
• Oversee the rollout or uploading of LED/Digital materials and secure photo documentation on the agreed start date.
• Track order status and immediately resolve any client concerns to maintain good relationships.

3. Data Management (CRM)

• Keep the CRM system updated with accurate client, lead, and pricing information.
• Prepare and submit daily, monthly, and annual sales reports on time.
• Propose system enhancements to improve efficiency and maximize CRM usage.